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Munivera

A Washington, DC contracting office

Procurement Automation in Production

Builder of the automations, at CACI International

At a glance

3
data sources verified per D&F: D&B, Clean Hands, SAM.gov
50+
steps in the automated contract-file workflow
300+
insurance policies processed into structured records
30
day expiration alerts, sent to four roles
Specialistanswers short questionsApproved sourcesDun & BradstreetDC Clean HandsSAM.gov exclusionsSpecialist verifiesnothing skips this stepSignature-readyD&FA multi-hour manual assembly now starts from a verified draft. The signature stays with the employee.
The D&F generator: verified sources in, a specialist’s check, a signature-ready document out.

The problem

Municipal contracting runs on documents: responsibility determinations, contract-file paperwork, insurance certificates. Each is procedural, compliance-bound, and consumed staff hours the office did not have. Every gap in the file raises audit and protest exposure.

What was delivered

  • Determinations & Findings generator. Contract specialists answer a short set of questions; the tool pulls vendor data from Dun & Bradstreet, DC Clean Hands tax certification, and the SAM.gov exclusions list, then, after the specialist verifies the data, produces a signature-ready D&F for Responsibility. A document that took hours of manual assembly now starts from a verified draft.
  • Contract-file workflow automation. A form-based intake drives a 50+ step automated workflow that generates multiple documents per submission and routes and retains them consistently, keeping the audit schedule on track and the contract file complete. It is in frequent production use, and was reworked as the team’s process evolved.
  • Certificate of Insurance pipeline. Staff upload a certificate and a contract number; the system extracts every policy (type, number, dates, limits) into structured records, then watches for coverage expiring within 30 days and notifies the contracting officer, specialist, administrator, and contractor. 300+ policies processed.
  • Template modernization. AI-assisted reformatting of legacy Word documents onto current templates.

Why it matters for Munivera

Every tool has the same shape: deterministic intake, approved data sources, one bounded generation step, verification by the specialist, and a signature that stays with the employee. This work was delivered at CACI International; Munivera packages the same patterns for state, local, and education agencies.

Measured before/after figures are published only with client approval.

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